Click here for Coronavirus and Covid-19 Information and Guidance including online resources. Crawley District Scouts is currently at Amber Readiness Level and some face to face Scout meetings may occur if groups have completed the returns process.

Coronavirus and Covid-19 Hub (Updated 03/09/2020)

Crawley District Scouts Readiness Level: Amber. Full Details Here

We can now confirm some changes to what Scouts can do face-to-face while still in the Amber readiness level in England.

We still don’t meet the criteria to move to Yellow, therefore these welcome changes only apply within Amber and should give leaders more flexibility over the coming months.

We can confirm the following changes to the rules for Amber readiness in England:

  • Indoor activities are now allowed, but outdoor activities are preferred and should be encouraged
  • Numbers change to 15 young people and up to five leaders (carers can be in addition and will not be counted in these numbers) – this applies both indoors and outdoors. Leaders can also include Young Leaders.
  • Young people must stay in their limited group size but adults will now be able to move between these groups, i.e. across the 25m spacing if outdoors or to a section meeting at a different time on the same day.
  • Leaders don’t need to wear a face covering when delivering activities – however, it’s recommended to wear one in all other circumstances.
  • Scouts and Explorers must now wear face coverings indoors. Exceptions as per national guidelines are permitted.

For now, all young people in all sections must continue to social distance by 2m from each other where possible and from adult volunteers at all times.

If significant new risks are identified and added to the risk assessment this will need to be submitted for re-approval. If existing risks are updated the risk assessment should not require re-approval, this would be things such as changes in the maximum number of people present, changes in arrival procedures and hygiene arrangements. Examples of new risks would include meeting in a different environment, moving to meet indoors, introducing overnight / residential activities. These items will need to be added to the existing risk assessment and then submitted for re-approval.

Introduction

In line with government-approved Youth Sector Guidance, we expect to see a phased approach to returning to face-to-face Scout meetings and activities. This is broken down by four levels:

  • Red, for when the rate of infection remains consistent or growing
  • Amber, for when the rate of infection is reducing consistently
  • Yellow, for when there are very few cases in the population and a full track and trace system is operational
  • Green, for when there are no new cases or there is a vaccine readily available.

When levels change (as confirmed by the NYA and equivalents), Scout Groups will need to revisit and, if necessary, update their written risk assessments and action plans. They will also need to gain permission from their District to enter into the next phase. However, if lock down measures increase and the readiness level escalates (e.g. Amber to Red), Groups are expected to revert back to previous practice immediately and notify line-managers, rather than ask for approval.

Approval Process

The District Commissioner and District Executive have recognised roles for health and safety in a defined geographical area. They need to be assured that all necessary checks, controls and preparations have been considered and adopted before agreeing that any face-to-face Scout meetings or activities may take place in each Scout Group and Unit within their District.

In Crawley District, we have appointed a team of 4 experienced delegates who will approve and authorise risk assessments in line with the Scout HQ approval process. They can be contacted at [email protected].

Approvals can only be granted when Risk Assessments are submitted via the link below.

Risk Assessments should be submitted here. 

To help with workload initially we will only accept Amber RA’s and a maximum of 4 RA’s per Group/Section at a time to be submitted. We expect initial approvals to take up to 4 weeks whilst we work through all groups and sections in the district.

Please ensure that you complete the approval section as follows:

  • Approver Name: Crawley District Scouts Risk Assessment Approval Team
  • Approver Email: [email protected] 

District Risk Assessment Templates

The District Risk Assessments Team have put together the following generic risk assessment to help you consider what measures may be required to resume face to face scouting during Amber. This can adapted as required from the below.

Use of Stanford Scout Campsite

There will be 2 sessions each evening, no more than 3 Groups per session.

  • Session 1- 18.00-19.15.
  • Session 2 – 19.30- 21.00
  • Weekends – similar principle due to limited toilet facilities but timings varied by prior arrangement.

Do not assemble directly outside the lodge or in private driveways, to avoid upsetting our neighbours. Driving down will be by exception and preauthorised by Bookings Secretary. Ideally one leader car per section. Section Leaders must be responsible for the behaviour of their members at all times including the drop-off and collection by parents.

All groups must book using the following form. No group will be allowed onsite if they have not prebooked with the Booking Secretary in advance and received confirmation. 

In case emergency assistance is required at Stanford Scout Campsite. The full address is: Stanford Scout Campsite, Old Brighton Road North, Pease Pottage, Crawley RH11 9AJ.

The Main Car Park can also be found at: Stanford Scout Campsite: What 3 Words: ///number.post.ankle

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