Click here for Coronavirus and Covid-19 Information and Guidance including online resources. We are now at the Amber Outdoor Readiness Level and Outdoor COVID Secure Meetings can resume. From 12th April, we move to Amber Indoors which means section meetings can take place outdoors and indoors. No residential activities.

Coronavirus and Covid-19 Hub (Updated 08/04/2020)

Readiness level: AMBER (From 29th March 2021)

Following the latest Government announcement the National Youth Agency (NYA) have confirmed that we are expected to move to AMBER outdoors from 29th March (information below to aid with planning).

This means: Section meetings can take place outdoors only. No residential activities.

  • Activities involving young people: no limit on group size but remain as only one section meeting independently of others.
  • Scout Network programmed activities (non social): no limit on group size but remain as only one section meeting independently of others.
  • Adult activities (non-social) with no young people present: check local government guidance

Note: Where small sections may struggle to be viable to operate independently they may join with another section at this time.

Note: The number of adults present should be limited to those who are required to be present to support the activity. It’s important to remember that we’re still in the middle of the pandemic and we all have the duty to make sure we’re following the letter and spirit of the guidance. 

Note: Activities (including those away from your usual meeting place) should be planned to minimise risk by limiting travel at all times. Check the guidance on planning activities in terrain zero.

Readiness level: AMBER INDOORS (From 12th April 2021)

This means: Section meetings can take place outdoors and indoors. No residential activities.

Maximum group size:

  • Activities involving young people: no limit on group size but remain as only one section meeting independently of others. Indoor activities will be limited by the size of the location given social distancing remains.
  • Scout Network programmed activities (non social): 15 people maximum.
  • Adult activities (non-social) with no young people present: check local government guidance

Note: Where small sections may struggle to be viable to operate independently they may join with another section at this time.

Note: The number of adults present should be limited to those who are required to be present to support the activity. It’s important to remember that we’re still in the middle of the pandemic and we all have the duty to make sure we’re following the letter and spirit of the guidance. 

Activities (including those away from your usual meeting place) should be planned to minimise risk by limiting travel at all times. Check the guidance on planning activities in terrain zero. Trips should only take place where the outcomes can not be achieved locally and must be in a COVID safe manner.

Introduction

In line with government-approved Youth Sector Guidance, we expect to see a phased approach to returning to face-to-face Scout meetings and activities. This is broken down by four levels:

  • Red, for when the rate of infection remains consistent or growing
  • Amber, for when the rate of infection is reducing consistently
  • Yellow, for when there are very few cases in the population and a full track and trace system is operational
  • Green, for when there are no new cases or there is a vaccine readily available.

When levels change (as confirmed by the NYA and equivalents), Scout Groups will need to revisit and, if necessary, update their written risk assessments and action plans. They will also need to gain permission from their District to enter into the next phase. However, if lock down measures increase and the readiness level escalates (e.g. Amber to Red), Groups are expected to revert back to previous practice immediately and notify line-managers, rather than ask for approval.

Approval Process

The District Commissioner and District Executive have recognised roles for health and safety in a defined geographical area. They need to be assured that all necessary checks, controls and preparations have been considered and adopted before agreeing that any face-to-face Scout meetings or activities may take place in each Scout Group and Unit within their District.

In Crawley District, we have appointed a team of 4 experienced delegates who will approve and authorise risk assessments in line with the Scout HQ approval process. They can be contacted at [email protected].

Approvals can only be granted when Risk Assessments are submitted via the link below.

Risk Assessments should be submitted here. 

To help with workload initially we will only accept Amber RA’s and a maximum of 4 RA’s per Group/Section at a time to be submitted. We expect initial approvals to take up to 4 weeks whilst we work through all groups and sections in the district.

Please ensure that you complete the approval section as follows:

  • Approver Name: Crawley District Scouts Risk Assessment Approval Team
  • Approver Email: [email protected] 

District Risk Assessment Templates

The District Risk Assessments Team have put together the following generic risk assessment to help you consider what measures may be required to resume face to face scouting during Amber. This can adapted as required from the below.

Use of Stanford Scout Campsite

During the ongoing COVID pandemic, we have made some changes to rules around using Stanford including session times and sites available.

Do not assemble directly outside the lodge or in private driveways, to avoid upsetting our neighbours. Driving down will be by exception and preauthorised by Bookings Secretary. Ideally one leader car per section. Section Leaders must be responsible for the behaviour of their members at all times including the drop-off and collection by parents.

All groups must book using the following form. No group will be allowed onsite if they have not prebooked with the Booking Secretary in advance and received confirmation. 

In case emergency assistance is required at Stanford Scout Campsite. The full address is: Stanford Scout Campsite, Old Brighton Road North, Pease Pottage, Crawley RH11 9AJ.

The Main Car Park can also be found at: Stanford Scout Campsite: What 3 Words: ///number.post.ankle

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